Companies and organizations recruiting employees are required to abide by the National Association of Colleges and Employers (NACE) Principles for Professional Conduct for Employment Professionals. All principles apply and the following are reproduced here for emphasis. Recruiters must:
- Have current or anticipated job openings
- Provide accurate information about their organization and employment opportunities
- Advise Career Success and applicants of the type and purpose of any test that is required as part of the recruitment process and to whom the test results will be disclosed
- Follow the Equal Employment Opportunity laws established by the Federal and Ohio governments
In addition, employers are expected to comply with the following policies listed below.
The Arts and Sciences Center for Career and Professional Success reserves the right to deny or revoke services to any organization at any time. Common reasons for denying or revoking services include, but are not limited to:
- Misrepresentation or absence of information related to employment or internship positions, services or products offered, etc.
- Complaints by students, alumni, faculty, or staff
- Harassment of students, alumni, faculty, or staff
- Breach of confidential or protected information
- Application procedures that require providing personal identifying information such as bank account data or social security numbers
- Failure to respond in a timely manner to office requests for information
- Failure to adhere to office or university policies or any violation of local, state, and/or federal laws
The Family Education Rights and Privacy Act (FERPA) restricts employer use of student resumes. Organizations receiving such information may use it only for the purpose of evaluating candidates for employment within their own organization. Thus, employers may not transmit (or re-disclose) student information to any other employer or third party, nor to others within the employing organization for something other than employment purposes. If an organization improperly re-discloses student records, Federal law prohibits that party from obtaining student records for a period of at least five years.
For additional information about FERPA as it relates to the disclosure of student information, visit FERPA Primer: The Basics and Beyond
While unpaid internships are accepted in Handshake, we encourage you to review the Fair Labor Standards Act (FLSA) with your human resources department and legal counsel to determine whether your internship is in compliance with federal law. Prior to approving an unpaid internship, the career services office will ask for written acknowledgment that you are aware of the guidelines. Approval of these positions is not an indicator of legal compliance.
The United States Department of Labor Wage and Hour Division provides Fact Sheet #71 [pdf] to help you determine whether your internship complies with federal law.